Business Office

Payments

All fees and charges are payable at the time of registration. Checks should be made payable to “Brewton-Parker Christian University” and for the exact amount of the account balance. All payments should be remitted to the Accounts Receivable Office. Payment plans are offered by the university: email accountsreceivable@bpc.edu to request a payment plan.

Returned Checks

Students will be charged a $35 fee for the first and second returned checks (for any reason, e.g., insufficient funds, stopped payment, closed account, etc.). If a third check is returned, students will lose their check writing privileges, and all further payments to the university will require cash, money order, cashier’s check, or credit/debit card.

Payment Policies

Brewton-Parker Christian University generates electronic billing statements each semester. Statements can be viewed through MyWeb. Students are responsible for paying their student account balances in full by the payment due date, whether they have received statement notification or not. All balance and payment notifications are sent to students’ Brewton-Parker Christian University e-mail addresses monthly.

All students should be in good standing with the financial aid and accounts receivable offices by the first day of class.

• A student account is considered in good standing if the room, board, tuition, and fees are paid in full; there is a pre-approved payment arrangement (approved by the Accounts Receivable Office) that has been paid up-to-date; or financial aid (already approved) is sufficient to cover the account balance.
• Both international students and those whose Satisfactory Academic Progress (SAP) appeal is denied must pay in full by the first day of class or registration will be purged.
• Failure to meet the payment agreement due dates directly or through written evidence of grants and/or loans results in the monthly assessment of a 1.5% finance charge, compounded monthly, or $25 fee, whichever is greater.

Students with an unpaid balance at the end of the second week of classes may face:

• No participation in playing or practicing with athletic teams.
• Cancellation of enrollment
• Denial of registration for future classes
• Denial of occupancy in a residence hall room
• Denial of the use of the university dining room, library, and all other university facilities

Cancellation of enrollment and denial of university services does not excuse students from paying their remaining balances. Students are charged for damage, breakage, or loss of university property, including library materials. For students with outstanding balances, transcripts and diplomas will only be released in accordance with the Department of Education’s guidelines. In addition, graduates will not be allowed to participate in graduation if a balance is owed.

Collections Policy

Student accounts not covered by financial aid or an approved payment plan will accrue monthly finance charges on the unpaid balance. If a student account obtains a balance later in the semester, a balance hold will be added to the account which will block students from participating in registration for future semesters. Students who leave Brewton-Parker Christian University with an outstanding balance will be reported to a collection agency and will be responsible for all collection fees and interest charges.

Billing Summary

If a bill is incorrect, or more information about a transaction on a bill is needed, contact the accounts receivable office at accountsreceivable@bpc.edu.

If you would like to dispute an item on your bill, we must hear from you within 60 days of the bill on which the item of concern first appeared. Please include in your email:

• Your name, the student’s name and student ID #
• The dollar amount of the suspected error
• A description of the error and an explanation, if possible, of why you believe the error occurred.

You do not have to pay the amount in question while we investigate, but you are obligated to pay the portion of your bill that is not in question.

Refunds

Students who withdraw from university because of illness or other sufficient cause, and whose withdrawals are officially approved, may receive a refund as follows:

• Tuition: 100% will be credited if withdrawal occurs during the first week of classes. 50% will be credited if withdrawal occurs during the second week of classes (not applicable to second session or summer classes). None will be credited after the second week of classes.
• Room & Board Fee: For students who withdraw before the end of the fifth week of full-semester fall and spring classes, these fees will be refunded at a prorated amount for each remaining full week of the semester. After the fifth week of classes, there will be NO refund of room or board fees. For students withdrawing during the first week from summer sessions or from eight-week sessions within the fall or spring semesters, room and board fees will be refunded at 100%. After the first week of classes, there will be NO refund of room or board fees for summer or eight-week sessions.
• Other Fees: Most other fees are NOT refundable.

Students who receive Title IV funds (PELL, SEOG or Stafford loans) will be subject to a refund calculation as prescribed by the U.S. Department of Education’s policy.

Students withdrawing from school must surrender their ID Cards to Accounts Receivable before refunds will be processed. Resident students who withdraw from school must complete a Room Check-Out Form and submit it to the Director of Residence Life before the refund request will be processed.

REFUNDS ARE ISSUED ONLY AS A RESULT OF AN ACCOUNT OVERPAYMENT. NO INSTITUTIONAL GRANTS OR SCHOLARSHIPS WILL BE REFUNDED TO A STUDENT.

Students who are suspended or expelled by the university are not eligible for any refunds. Students who leave the university when disciplinary action is pending or who do not officially withdraw are not eligible for any refunds.

Meal Plans

All resident students are required to purchase a meal plan. Commuter students may elect to purchase a meal plan. (See “Board Fee” under “Tuition and Fees” above.)

Guests

Guests may purchase meals in the university cafeteria at posted prices. Overnight guests in the residence halls pay a fee of $10 per night to the Student Development Office and provide their own linen and personal care items. Approval of the Director of Residence Life is necessary. Moreover, any person who stays overnight is subject to all requirements relative to living in the dormitories. This includes commuting students.

Other Regulations

All deposits must be paid in advance at the beginning of each semester.

All tuition charges, room and board, or other charges are subject to change at the beginning of any semester without prior notice.

Diplomas and transcripts will be held based on the Department of Education guidelines until all accounts with the university are settled.

No cash money will be advanced to students and charged to their accounts.

Students who ask to apply Federal Work-Study earnings to their accounts must contact Human Resources to make arrangements.

Registration/Withdrawal

Students are considered registered when they enroll in a regularly scheduled class or classes (online or in person, after receiving approval from their advisor) and at that time are considered to have created a binding financial obligation to the university. These obligations must be settled with the Accounts Receivable Office at the time of registration or no later than the first day of class. If students completely withdraw by the last day of the stated drop/add period, their charges will be reversed, and refunds will be issued in accordance with the stated refund policy.

FAILURE TO ATTEND CLASS IS NOT THE EQUIVALENT OF WITHDRAWING. A STUDENT WHO ENROLLS IN CLASS, AND NEVER ATTENDS, AND DOES NOT WITHDRAW WILL BE OBLIGATED TO PAY IN FULL FOR THE CLASS.

Day Student Classifications

Brewton-Parker Christian University has two classifications of Mt. Vernon Students: resident and commuter. Resident students are those who reside in one of the residence halls on campus, all of whom are expected to consume their meals in the Baron’s Dining Hall. Commuting students are defined as those who have permanent residence within the daily driving distance of the campus, or who are married and have established a residence in the Brewton-Parker Christian University area.

Health and Accident Insurance

Brewton-Parker Christian University assumes no responsibility for students’ medical expenses. It is the student’s responsibility to obtain medical coverage.

Minimum Balance Policy

In accordance with the Minimum Balance Policy Statement of the university, no billing statements or account refunds less than $1 will be issued.